Exhibitor FAQ

What is COSM?
Combined Otolaryngology Spring Meetings (COSM) is the premier educational and technology forum for providing the subspecialties in Otolaryngology – Head and Neck Surgery with an opportunity to improve and expand their knowledge and skills thereby enhancing the quality of patient care. COSM membership consists of 9 Societies, Otolaryngology residents in training, medical students and allied health professionals. COSM 2025 will bring together 8 of these societies. The Societies meet over the course of the week, with only two or three societies meeting per day. Therefore, you can expect a flow of traffic throughout the week in the exhibit hall rather than a rush of all the attendees at once.

COSM attracts over 2,000 attendees from the United States and International Countries. COSM offers educational sessions, poster presentations and panel discussions presented by various Societies.

What are the dates of COSM 2025?
May 14-18, 2025

Where will COSM 2025 be held?
COSM 2024 will be held at the Hyatt Regency New Orleans in New Orleans, LA

Which Societies will meet and when at COSM 2025?

What are the Exhibit Dates and Times?
Thursday, May 15    9:00 AM – 4:00 PM
Friday, May 16         9:00 AM – 4:00 PM
Saturday, May 17    9:00 AM – 4:00 PM

There will be a poster reception on Thursday and Friday from 5:30 – 7:00 PM. Exhibitors are welcome to staff their booth during this time, but it is not mandatory.

General Session Tabletop Exhibits will be located in the general session foyer on Wednesday, May 14 from 8:00 AM – 4:00 PM and/or Sunday, May 18 from 7:00 AM – 12:00 PM. This opportunity is available in some of the exhibit packages or as an add-on. Exhibitors can either exhibit Wednesday or Sunday for $1,950 or both days for $3,750. Only companies exhibiting in the main exhibit hall are eligible to exhibit on Wednesday or Sunday for the General Session Tabletop Exhibits.

Note:  COSM has designated 12:00 PM – 1:00 PM as a protected time for attendees to visit Exhibitors in the Exhibit Hall.

When is Exhibit Setup?
Exhibit Setup: Wednesday, May 14   8:00 AM – 4:00 PM

When is Exhibit Teardown?
Exhibit Teardown: Saturday, May 17   4:00 PM – 9:00 PM

Where can I view the Exhibit Prospectus?  There is no formal exhibitor prospectus. All information can be found at cosm.md.

What is the fee to exhibit? 
There are various levels of exhibiting that cater to many price points. For more details on the fees to exhibit, visit the Exhibit Levels webpage.

Where do I send my application and payment?
All applications and payments must be submitted online. Final payment is due January 31, 2024. Any applications received after this date must include full payment.

Send payment to:  (Made payable to COSM 2025) 
American College of Surgeons
c/o Kate Poetker, COSM
633 North Saint Clair Street, Suite 2200
Chicago, IL 60611- 3295

How many complimentary registrations are included with each booth?
Silver Exhibitor: 2 badges
Gold Exhibitor: 4 badges
Platinum Exhibitor: 10 badges
Diamond Exhibitor: 15 badges

Additional badges can be purchased for $150 per badge.

Are exhibitors allowed to attend scientific sessions?
Some COSM societies allow exhibitors to attend their scientific sessions with their exhibitor badge, while others require an additional registration. Visit the registration page to learn more.

Where can I find information from last year?
You may download the Program Guide or view photos here.

Are there advertising and marketing opportunities at COSM?
Yes, your company must be an exhibitor to take advantage of any advertising or support opportunities. If there’s something you hope to do that’s not listed, contact Kate Poetker to discuss.

Can I host an event during COSM?
Yes, exhibitors can host a satellite symposium or other exhibitor event during the meeting. Your company must be a registered exhibitor to host any events or meetings during COSM. All business and meetings with HCPs or attendees must be conducted in the exhibit hall. View more information on exhibitor events.

Which Societies are participating in 2025?
American Academy of Facial Plastic and Reconstructive Surgery (AAFPRS)
American Broncho-Esophagological Association (ABEA)American Laryngological Association (ALA)
American Head and Neck Society (AHNS)
American Neurotology Society (ANS)
American Otological Society (AOS)
American Rhinological Society (ARS)
The Triological Society (TRIO)

COSM 2025 Exhibitor Resources

Additional Questions?
Contact Kate Poetker, COSM Exhibits Manager at kpoetker@facs.org.